Open Microsoft Word. Go to the Start Menu and move your mouse up to Programs. Locate Microsoft Word and click one on it.
Familiarize yourself with the look and feel of this application. Click here for a detailed description the different portions of the MS Word screen.
Go to File under the menu bar and move down to New.
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When the below dialog box is shown, choose Letters &
Faxes. Then choose Professional Letter.dot. On the right hand
side where it say Create New, be sure Document is clicked on.
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When the document appears, click on the paragraph mark
on the toolbar. This will allow you to see the invisible characters
(spaces, paragraph marks, etc) in your document.
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With your mouse, click and highlight the area where it say
Company Name Here.
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Type in the name of an example company. You can use
the name of a real company or make one up.
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With your mouse, click and highlight the area where it say
Click here and type address .
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Type in the address of an example company. You can use
the address of a real company or make one up.
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With your mouse, click and highlight the area where it say
Click here and type recipient's address
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Type in the address of an example recipient. You can use
the address of a recipient or make one up.
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With your mouse, click and highlight the area where it says
Type your letter here. For more details on modifying this letter
template, double-click. To return this letter, use the Window menu.
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Type in the body of your letter. You can make up any
text you want for this section.
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You will notice a red underline where you have misspelled a
word. To fix this go to the Toolbar click on the Spell Check
button. This will then show you any spelling or grammar errors.
If you like the option they are offering you click on the Change button.
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Your Grammar will also be checked and alternative will be
offered. If you do not like the alternative they are offering, click
the Ignore button.
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When the spell and grammar check is completed you will be
prompted with a message. Hit the OK button.
You can now view the letter with the changes you made
incorporated into it.
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With your mouse, click and highlight the area where it say
Click here and type your name
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With your mouse, click and highlight the area where it say
Click here and type job title
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Type in any title you choose. You can use your actual
title or make one up.
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Go to File on the menu bar. Drag down until you reach
Save As. Click on Save As. Name your file MyProfessionalLetter
and Save as file type Word Document.
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Go to File on the menu bar. Drag down until you reach
Save As. Click on Save As. Name your file MyProfessionalLetter
and Save as file type Text.
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Go to File on the menu bar. Drag down until you reach
Save As. Click on Save As. Name your file MyProfessionalLetter
and Save as file type Rich Text Format.
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Go to File on the menu bar. Drag down until you reach
Save As. Click on Save As. Name your file MyProfessionalLetter
and Save as file type html
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Close all open windows by clicking on the X in the upper right hand corner.
Go to File on the menu bar. Drag down until you reach
Open. Click on Open and locate the .doc file that you just created (MyProfessionalLetter.doc). Once found click open. You letter will
look like this.
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Go to File on the menu bar. Drag down until you reach
Open. Click on Open and locate the .txt file that you just created (MyProfessionalLetter.txt). Once found click open. You letter will
look like this.
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Go to File on the menu bar. Drag down until you reach
Open. Click on Open and locate the .rtf file that you just created (MyProfessionalLetter.rtf). Once found click open. You letter will
look like this.
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Go to File on the menu bar. Drag down until you reach
Open. Click on Open and locate the .htm file that you just created (MyProfessionalLetter.htm). Once found click open. You letter will
look like this.
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